Travel Reimbursement Policy

Last updated October 13, 2026

  1. General Reimbursement Policy 

    1.1. When information is released regarding the date and time of an event, tickets should be purchased within a reasonable timeframe to ensure the cheapest price is acquired.  

    1.2. As such, the cheapest fare of travel should be purchased with preference to travel by coach. 

    1.3. Under no circumstances will any travel be reimbursed if non-standard class tickets are purchased or any standard class ticket with optional add-ons. 

    1.4. Where possible, return travel should be booked with a specified time, unless an open return (if applicable) is cheaper.  

    1.5. Travel will only be reimbursed for transport via train or coach. Inner-city travel – such as buses, Ubers, and tubes - will not be reimbursed subject to accessibility requirements or exceptional circumstances. 

    1.6. To notify of accessibility requirements or exceptional circumstances, contact your relevant LULS Committee Member as well as Finlay Sutherland (fs261@student.le.ac.uk). 

2. External Competitions

2.1 To notify any accessibility requirements or exceptional circumstances, contact your relevant competition director as well as Finlay Sutherland (fs261@student.le.ac.uk).

3. External Guests

3.1. Unless the President or Treasurer otherwise in writing confirms that inner-city travel is permissible to be reimbursed, the general policy outlined above applies.

3.2. For reimbursements to be made, an external guest reimbursement form must be filled and approved before payment is released. Under no circumstances will deviation from this practice be accepted.

4. Excluded Events

4.1. Under this policy, the following events will not be considered for reimbursement:

4.1.1. The Annual Networking Event (ANE);

4.1.2. The Winter Careers Dinner (WCD);

4.1.3. The Annual Law Ball;

4.1.4. Any other event as specified by the relevant LULS team with written notice or as advertised.

5. How You Will Be Reimbursed

5.1. As a University of Leicester Students’ Union affiliated society, reimbursement are subject to overview and approval from the Students’ Union (SU).

5.2. A form from a LULS Committee Member will be sent to you at which point you will need to fill and submit such form.

5.3. This will then be submitted to the Treasurer who will review and refer to the president who will then refer for external approval from the SU.

5.4. Once approved, monies will be paid into your account filled in on the form.

5.5. In the event of a change of Bank Details, notify Finlay Sutherland (fs261@student.le.ac.uk) as soon as possible.